LUDWIG LANE STUDIOS – STUDIO POLICIES & AGREEMENTS

Welcome to Ludwig Lane Studios

Ludwig Lane Studios (“LLS”) is committed to providing a safe, positive, and inspiring environment for music education. By enrolling in any class, lesson, program, or activity, you agree to comply with the following policies, terms, and conditions. Please read carefully.

Enrollment & Accounts

  • Enrollment is ongoing and continues month-to-month until a formal drop request is submitted.

  • All families must create and maintain an online account through the Ludwig Lane Studios portal.

  • One account holder is responsible for all students enrolled under their account.

  • Auto-pay is required for all enrolled families. Manual payments may be submitted prior to the auto-pay date.

Appointments & Scheduling

Private Lessons

  • Lessons are scheduled through our online portal or by contacting Ludwig Lane Studios.

  • You are responsible for attending your scheduled time or canceling in advance.

Group Lessons

  • A single account holder may reserve a group class spot.

  • The booking account holder is financially responsible for all charges.

  • Any fee sharing between families must be handled externally.

Cancellations, Make-Ups & Attendance

  • Lessons may be canceled or rescheduled without penalty if done at least 24 hours in advance.

  • Cancellations within 24 hours may result in a charge for the missed lesson.

  • Each student is allowed one (1) make-up lesson per month, subject to availability and good account standing.

  • Make-ups must be used within 30 days.

  • Missed lessons without notice are forfeited and not eligible for credit or rescheduling.

  • Lesson time will not be extended for late arrivals.

Billing & Tuition Policy

By enrolling, you authorize Ludwig Lane Studios to:

  • Keep a valid payment method on file.

  • Automatically charge tuition and fees to your preferred payment method.

  • Charge tuition whether or not your student attends, until proper withdrawal is submitted.

Tuition Terms:

  • Tuition is due on the 1st of each month.

  • Late payments may incur late fees.

  • Tuition is a membership fee that reserves your student’s spot and is not based on attendance.

  • Tuition and fees are non-refundable.

  • Ludwig Lane Studios reserves the right to modify tuition, fees, and policies with reasonable notice.

Failure to pay may result in suspension of lessons, collections, or legal action including arbitration.

Drop / Withdrawal Policy

  • To discontinue enrollment, a formal drop request must be submitted through the online portal before the next billing cycle.

  • Verbal, text, email, or informal notice is not accepted.

  • Tuition is non-refundable for any period already billed or reserved.

Arrival & Pickup

  • Arrive no more than 10 minutes early.

  • Pick up promptly at the end of the lesson.

  • Younger students must be escorted.

  • Ludwig Lane Studios is not responsible for children outside scheduled lesson times.

Studio Etiquette & Personal Belongings

  • Bring required instruments, music, and materials.

  • Silence mobile devices during lessons.

  • No food, drinks (except water), or gum in the studio.

  • Leave shoes on the rack.

  • Personal belongings are brought at your own risk. LLS is not responsible for lost or damaged items.

  • Due to limited space, only one parent per student may remain inside unless otherwise permitted.

Behavior Expectations

Students are expected to:

  • Keep hands to themselves.

  • Remain in assigned areas.

  • Treat teachers, peers, and equipment with respect.

  • Follow safety instructions.

  • Use kind and appropriate language and actions.

Repeated disruptions may result in parent notification. After multiple warnings, Ludwig Lane Studios reserves the right to dismiss a student without refund.

Home Practice

Students are encouraged to practice weekly using provided practice logs and materials to support progress.

Studio Closures

Ludwig Lane Studios is closed during:

  • National holidays

  • October Break

  • Thanksgiving Week

  • Last two weeks of December

  • Spring Break (week of Easter)

Closures do not affect monthly tuition.

Intellectual Property & Curriculum Protection

All curriculum, lesson plans, videos, downloads, worksheets, recordings, and materials are the exclusive property of Ludwig Lane Studios.

  • Access may require login or subscription.

  • Materials may not be copied, shared, reproduced, recorded, distributed, or posted.

  • Unauthorized use may result in termination of enrollment and legal action.

Media Release

Unless otherwise stated in writing, you grant Ludwig Lane Studios permission to use photos, video, or audio of you or your child for promotional and educational purposes without compensation.

Consent to Communications

By enrolling, you consent to receive:

  • Emails regarding schedules, policies, billing, and events.

  • Text messages for reminders and updates (standard rates may apply).

You may opt out of non-essential messages at any time.

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT

In consideration of being permitted to participate in any classes, lessons, programs, activities, events, or use of facilities at Ludwig Lane Studios, I represent that I understand the nature of these activities and that I or my child are qualified, in good health, and in proper physical condition to participate.

I acknowledge that if I believe conditions are unsafe, I will immediately discontinue participation.

I fully understand that participation involves risks of injury, including but not limited to minor injuries, serious bodily injury, permanent disability, paralysis, or death, which may be caused by my own actions or inactions, those of others, the condition of the premises, equipment, or the negligence of the Releasees named below. There may be other risks not known or foreseeable at this time.

I knowingly and freely assume all such risks and accept full responsibility for any losses, costs, or damages incurred.

I hereby release, discharge, and covenant not to sue Ludwig Lane Studios, its owners, instructors, staff, family members residing on the premises, agents, volunteers, contractors, representatives, and any related parties (collectively, the “Releasees”) from any and all liability, claims, demands, losses, or damages arising out of or related to participation, whether caused in whole or in part by negligence or otherwise, including negligent rescue operations.

I further agree that if, despite this release, I or anyone on my behalf makes a claim against any of the Releasees, I will indemnify, defend, and hold harmless each of the Releasees from any loss, liability, damage, or cost incurred as a result.

I understand that I am giving up substantial rights by agreeing to this waiver, including the right to sue. I sign this agreement freely and voluntarily, intending it to be a complete and unconditional release of all liability to the greatest extent permitted by law. If any portion is held invalid, the remaining portions shall continue in full force and effect.

For Parents / Guardians of Minors

By enrolling a minor child, I certify that:

  • My child is physically able to participate.

  • I consent on their behalf to all terms of this agreement.

  • I assume all risks for my child and agree to release and indemnify the Releasees as stated above.

Right to Refuse Service

Ludwig Lane Studios reserves the right to refuse or discontinue instruction to any student whose behavior, attendance, or conduct is disruptive, unsafe, or not in the best interest of the learning environment.

Thank you for being part of Ludwig Lane Studios.
We look forward to helping you and your child grow musically in a safe and inspiring community.